“The only difference between a mob and a trained army is organisation.” – Calvin Coolidge
The above mentioned quote from the 30th president of the United States highlights the stark difference between a trained army and an unruly mob. What separates them? No guesses here. It’s none other than living an organised, disciplined life.
In this digital age, it’s surprising how many working professionals are often complaining about the lack of time at their work.
Missed deadlines, pending tasks, delayed projects, missing files, unsatisfied managers and clients; there’s so much at stake for a working professional to be experiencing any of these problems too frequently.
On the other hand, some people always seem to have a fine balance between work and life. They are able to finish their work on time (most of the time), experience less stress and pressure, and also enjoy healthy relationships with peers, friends, and family.
How are they able to live such an organised life?
The fact is that disciplined people are not born this way. It takes an unflinching determination to follow a planned schedule that is designed to help you make the most of your time.
Getting Organised Is Easy If…..
“I am an unorganised person. No matter how hard I try, I can’t seem to get away from the clutter, delays, and mismanagement.” If you are thinking along the same lines then you don’t need to be disheartened. It’s never too late to make a new beginning. All you need to do is believe in yourself and take the help of technology to be more organized and efficient in everything you do.
By technology, we are referring to some top-rated tools available today. These applications are designed for individuals and teams to be more organized in their work by keeping track of all their activities.
What are the name of these tools and how can you use them to be more organised? Read on to find out.
“Organising is what you do before you do something, so that when you do it, it is not all mixed up.” – A.A.Milne
Top 5 smart Organisation tools
ProofHub
Proofhub is a cloud-based, team collaboration and project management tool that is preferred by more than 85,000 teams and businesses across the globe to bring more organisations to work without making things complex.
The tool offers a wide range of features in a single location, which saves you time as you juggle multiple tools to manage your work. With ProofHub, you can access, manage, and collaborate on your tasks and projects even when on the move through a mobile app. Whether it’s task management, time management, scheduling, file management, or Group Chat, the tool allows you to manage every aspect of your work in a single location in a simple way.
USPs of ProofHub:
- Multilingual interface
- A simple learning curve
- Ease of usage
- Affordable, fixed pricing plans
- All tools under one virtual roof
- Excellent customer support
- Scalable
- Can be used by individuals and teams of all sizes
Trello
Trello counts amongst the most effective tools for being more organised at work. The programme is designed to help users bring more clarity to their work by categorising them under different labels. This organisation tool allows users to work on aesthetically pleasing Trello boards in the form of lists and cards. You can move your tasks from one stage to another to mark progress. Trello cards are your way to more organised work – you can manage, track, and share all your tasks – a single platform and be more efficient and productive easily.
USPs of Trello:
- Detailed, quick overviews of front/back cards
- In-line editing
- Drag-and-drop editing
- Progress meter checklist
- Card records archive
- Easy upload
- File attachment
- Automated Email notifications
Evernote
Evernote is a robust note-taking software that allows you to create and organise all your notes in a single app and access them from any device with the tool on it. Evernote allows you to easily capture ideas, create to-do lists, and manage tasks and projects to keep your work organised. The application is of great use for individuals and teams who like to manage all their creative thoughts, ideas, to-do lists, and quick notes while ensuring these are easily accessible whenever they want to. You can make your notes more useful by adding audio, images, text, PDFs, scans, and documents.
USPs of Evernote:
- Powerful search and keyword tags
- Sync notes to all devices
- Personal space for organizing all your important information
- Web Clipper lets you save and annotate web pages, images, and PDFs
- Character recognition
- App integrations
- Document scanning
- Templates
Calendly
Scheduling and organisation go hand in hand. You cannot be an efficient organiser without being good at scheduling. Calendly is a powerful tool designed to help you keep track of all your events, meetings, tasks, etc., so you don’t miss out on important work as you juggle various tasks in a day. Calendly seamlessly integrates with other calendar apps to ensure you can manage your schedules in one place, minus the hassle of back-and-forth emails and texts. This organisational app allows you to control your availability, adjust time zones, schedule various types of meetings, and reschedule when required.
USPs of Calendly:
- Automated scheduling for multi-person meetings
- Set availability preferences
- Automated communication
- Create personalized messages
- Connect up to six calendars per-user to check real-time availability
- Robust security and administrative controls
- Enterprise-grade security and compliance
Dropbox
Dropbox is a top-rated cloud-hosted platform that is designed for easy and secure file sharing. Dropbox reduces the stress of storing, sharing, and collaborating on data as you can securely access all your files from any device. Dropbox brings traditional files, cloud content, and web shortcuts together in one place. Users can use Dropbox for professional as well as personal files and keep them organised in separate folders. If one user edits the document on Dropbox, other account members will also receive a notification about the edits made to the document. Users with whom you share documents do not need a Dropbox account to download the file. Lost, edited, or accidentally deleted files can be restored easily.
USPs of Dropbox:
- Multiple layers of protection for your files
- Manage tasks, track file updates, and stay in sync with clients and teams
- Access files from any device
- Sync files across devices and platforms
- Automatic backups
- Electronic signatures to streamline workflow
- Task management
Wrapping Up…
Staying organised is not as easy as taking a walk in the park. It requires discipline. Remember, if you want to achieve a healthy work-life balance and feel less stressed then you may want to consider one of these five tools in your workplace if you haven’t already.
Using top-rated organisational tools is the best thing you can do today to bring order to your messy workspace. With all your work organised in a common location, you will be able to access, share, and collaborate efficiently.
Author: Nandini Sharma – Assistant Marketing Manager, ProofHub
Photo credit: Jessica Lee on Unsplash
