13th June 2016

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by: Jo Dodds

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Categories: Engage for Success Blog

Using a Stage by Stage Approach to Increase Employee Engagement

While the benefits are obvious organisations looking to transform employee engagement can feel that the whole process is both daunting and complex, requiring deep cultural change and buy-in from staff and management at all levels. So how do you move from where you are now to fully engage with your workforce?

I believe the key point is that rather than trying to jump directly to the end of the journey, it is better to follow a more measured, step by step approach. There are a number of stages that every organisation tends to follow, and the first point is to identify where you currently sit. By knowing your organisational context you then have a better idea of the strategy and tactics you need to move to the next level.

In my experience these four stages are:

1 Tactical

Organisations are listening to their staff through a single, annual employee survey, often paper-based. This is a good start point, but the whole process is time-consuming and data tends to sit in a silo and is not integrated with other feedback from employees. The result is a backward-looking picture which can help make tactical improvements but doesn’t give businesses a view of what is currently happening. Employees can feel disengaged and that their voices go unheard. Many organisations are still at the tactical stage, but are looking to change.

2 Response driven

Stage two of the journey adds event-driven feedback from employees to the annual survey. This comes from specific parts of the employee journey, such as promotions, return from leave or training sessions. How feedback is collected and used is much more personalised and there are systems in place to ensure responses are followed up satisfactorily. The result is a more holistic approach that boosts engagement as employees feel much more that they are being listened to.

3 Insight driven

After the second stage, the employee voice is now embedded with business processes, and the feedback staff provide is helping to drive improvements. However, it is not yet a continuous, two way dialogue which will deliver real-time insight into what staff are thinking and allow the business to react quickly. At this point organisations need to add ‘always on’ feedback channels with staff able to provide their views however, and whenever, they want. By adding this vital source organisations can use this feedback to guide their strategy and take strategic, rather than just tactical, decisions.

4 Foresight driven

Insight driven organisations benefit from deeply engaged employees who are happy to give their views, knowing that they will be listened to and acted upon. The final stage sees companies moving beyond insight to use feedback to predict the future and act accordingly. Across the entire organisation, decisions are determined by a deep understanding of the drivers behind employee behaviour, enabling businesses to accurately spot trends and opportunities and take immediate action to benefit from them. This drives transformational, sustained performance improvement.

By the end of the journey, employees are not just engaged, but mobilised, proactively helping the organisation to meet its needs and committed and happy in their roles. Obviously to reach this point takes time as it requires a major cultural change and cannot be rushed. However, using the four stage model can provide a useful guide to the next steps you need on the journey to building a fully engaged, committed workforce, with all the benefits that this brings.

The author, Alex Wilke, has over 17 years’ experience in Voice of the Employee and Voice of the Customer programmes – mainly with large international organisations in the communication and financial sectors. Over this time he has developed a keen understanding of the challenges facing organisations not only around data collection but about making action planning sustainable and effective and how to move annual engagement programs to the next level.

Questback has helped and guided many organisations along this journey, working with them to ensure that employee feedback is used to reinforce engagement and to move from reactive to proactive engagement of all staff.